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Quotation Request Form
On receipt of query from prospective client for fee proposal, QRF is sent
to the client to get information related to no. of employees, scope of certification,
no. of sites with address, no. of shifts etc.
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Flowchart ( Certification Process)
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Quotation
On receipt of filled in QRF, detailed Quotation (Service Specification and Aggrement
- SSA) is prepared and sent to client for perusal. Agreement describes various services
that QMS agrees to provide to its Clients, Clients responsibilities, Fees, Terms
and Conditions of Agreement.
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Acceptance of Quotation
Clients are advised to review agreement thorougly and on acceptance of it are
requested to send signed SSA, Application Fee and Uncontrolled copy of system documentation
to QMS Certification Services Pvt. Ltd. for commencing formal planning and scheduling
Stage 1 Audit.
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Stage 1 Audit
Documants are examined to establish general adequacy for compliance to assessment
criteria (Standards). A programme identifying the logistics of the assessment including
sites and areas to be visited and approximate timing, is prepared and issued to
the clients.
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Stage 2 Audit
A Comprehensive assessment of the Client's management System is undertaken
and detailed non-compliance notes raised where appropriate. These notes are called
CARs within the Scheme. A summary report is also issued which includes a recommendation
regarding the approval status at the time.
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Approval & Certification
Following Assessment and authorization of approval by QMS
an Recomendation Letter shall be issued, having validity of one month and after
getting electronic approval from QMS Head office, the formal certificate is being
provided, Such certificate shall have a validity period of three years
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Surveillance Audit
The Client's Management System is reviewed on a six / nine / twelve monthly basis
following approval remains valid, and that they changes to the system are exmined
for compliance with the assessment criteria.
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Corrective Action Visit
These visits may be required ( Prior to the next scheduled visit ) to verify corrective
actions in the event of finding Major CARs during the Assessment or System Reviews.
In some cases these may be undertaken by correspondence.
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Certification Process
Detailed Certification Process for granting, maintaining, extending, renewing, reducing, suspending or withdrawing certification, and about the certification activities, types of management systems will be provided upon request. Our current certification schemes can be seen under 'Our Accreditation/Approvals'.
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